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Comprehensive, Flexible & Expandable Features

Comprehensive, Flexible & Expandable Features

Contact Us: 01908 265111

People Inc. Feature Matrix


Introduction

The People Inc. system includes features designed to manage many aspects of HR. The system comprises three modules, and a range of add-on features. This page provides an overview of the functionality provided by the People Inc. range of software products, categorised by software module. System functionality is listed in the following sections:

  • Employee details More
  • Employment More
  • The organisation More
  • Absence management More
  • Attendance More
  • Letter generation More
  • Managing actions More
  • Access profiles More
  • Screen design More
  • Infrastructure More

Note that while all People Inc. implementations include the HR module, the People Inc. time module and the Employee Self-Service module are optional. Furthermore, some of the functionality below is delivered via optional add-on features.



Employee Details

 

Record and manage employee details

Employee photographs

Record and update contact details

Attach files (scanned documents, etc.)

Record and manage full job history

Manage part-time staff and FTE

Holidays and absence - see section below

Pay and benefits - see section below

Training and development - see section below

Record details of medicals

Manage equipment issued to employees

Manage disciplinary incidents

Record and update emergency contact details

Record details of accident at work


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

Yes

Yes

Yes

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

Yes

(view only)

(view only)

(view only)

Yes

(view only)

(view only)

(view only)

(view only)

-

Yes

(view only)

 

 

 

 

 

 

 

 

 

 

 

 

 


Click to learn more about managing employee details using People Inc.



Employment

 

Manage starters (onboarding process)

Record right to work information

Manage employee HR Policy sign-off

Manage leavers (exit interviews)


People Inc. HR

Yes

Yes

-

Yes

People Inc. time

-

-

-

-

Self-Service (ESS)

-

(view only)

Yes

-

 

 

 

More...

 


Click to learn more about managing employment using People Inc.



The Organisation

 

Work with multiple companies

Work within multiple regions (countries)

Generate organisation charts

Generate company statistics

Employee directory (contact info, availability)

Scheduler (HR calendar, bookings, key dates)

Publish company news


People Inc. HR

Yes

Yes

Yes

Yes

-

-

-

People Inc. time

Yes

Yes

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

-

Yes

Yes

Yes

Yes

 

 

 

More...

 

More...

 


Click to learn more about managing the organisation using People Inc.



Absence Management

 

User defined absence categories

Define multiple absence rules

Assign annual allowances (in hours or days)

Pro-rate absence allowances using FTE

Record adjustments against allowances

Automate carry over (and carry-over expiry)

Record full absence history (in hours or days)

Adjust bookings for employee work pattern

Automatically adjust for bank holidays

Submit holiday (absence) requests

Submit withdraw holiday requests

Submit and process TOIL (accrual requests)

Manage the sale and purchase of holiday

Manage Maternity/Paternity/Parental leave

Submit electronic sickness registration form

Submit sickness return to work form

Submit late arrival notification form

Personal absence calendar (12 months)

Team absence calendar (check availability)


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

-

Yes

-

-

-

Yes

Yes

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

-

Yes

-

-

-

Yes

Yes

Self-Service (ESS)

-

-

(view only)

-

(view only)

-

(view only)

Yes

Yes

Yes

Yes

Yes

Yes

(view only)

Yes

Yes

Yes

Yes

Yes


Click to learn more about managing absence using People Inc.



Attendance

 

Define Flexible pay periods

Unlimited flexible Shift Patterns (roster)

Wall mounted clocks (proximity, biometric)

Software clock (PC, mobile phone)

Review hours worked by employees

Add manual records and make adjustments

Pay period authorisation (by line manager)

Add rules to automate overtime adjustments

Record and manage flexi-time

Overview of hours worked by pay period

Extract hours for payroll processing

Integrated Access control feature

Complete on-screen timesheets (individual)

Complete team timesheets on-screen


People Inc. HR

-

-

-

-

-

-

-

-

-

-

-

-

Yes

Yes

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

Self-Service (ESS)

-

(view only)

-

Yes

(view only)

-

-

-

-

Yes

-

-

Yes

Yes

 

 

 

 

More...

 

 

 

 

 

 

 

 

 

 


Click to learn more about managing attendance using People Inc.



Pay and Benefits

 

Record full salary history details

Manage employee benefit history

Global salary review feature

Integrated payroll change log

Payroll export for remuneration details

Online payslips feature

Submit and process expense claims

Manage pension auto-enrolment

Manage bank details


People Inc. HR

Yes

Yes

Yes

Yes

Yes

-

-

Yes

Yes

People Inc. time

-

-

-

-

Yes

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

-

-

-

Yes

Yes

(view only)

Yes


Click to learn more about managing pay and benefits using People Inc.



Training and Development

 

Record full employee training history

Identify and manage training needs

Training course definitions (administration)

Manage Delegate bookings

Identify mandatory training needs (by role)

Manage CPE/CPD records

Manage training using bulk bookings

Overview of training via Training Matrix

Schedule, manage performance appraisals

Online appraisals (questionnaire-style)

Manage employee qualifications

Competency management by roles


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

(view only)

(view only)

(view only)

(view only)

-

(view only)

Yes

Yes

(view only)

(view only)

 

 

 

 

 

 

 

 

More...

 

 

 


Click to learn more about managing training and development using People Inc.



Recruitment

 

Register details of company vacancies

Manage applications and applicant details

Generate letters and e-mails

Attach documents: CV, job-offer, etc.

Applicant shortlisting by line managers

Schedule interviews

Generate job offer (letters, contracts, etc.)

Generate employee records from applicants

Website integration (online applications)


People Inc. HR

Yes

Yes

Yes

Yes

-

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

-

-

-

Yes

-

-

-

Yes

 

 

 

 

 

 

 

 

 

More...


Click to learn more about managing recruitment using People Inc.



Vehicles

 

Manage details of company cars

Manage private vehicle details (work use)

Manage pool vehicles (usage, insurance, etc.)

Record details of driving incidents

Keep full service history for company vehicles

Generate notifications and reminders


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about managing vehicles using People Inc.



Reporting

 

Generate simple list reports

Generate grouped reports

Add calculations to reports

Select reports data using custom filters

Generate cross-tab reports

Generate reports with graphs and charts

Export reports to MS Excel, MS Word, PDF

Download reports from online report library

Auto-filter reports (for department, etc.)

Configurable data-extract tool

Data export to MS Excel files.


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Yes

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Yes

-

Yes



Letters and e-Mail

 

Library of letter templates

Library of e-mail templates

Based on MS Word templates

Generate free-form letters

Send one-off e-mail messages

Send to individual, group, or select recipients

Send to employees, applicants, referees, etc.

Mail-merge using system data fields

Mail-merge using data from custom screens

Attach copies to employee records

Automated notifications and reminders

Mail queue management tool


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes



Managing Actions

 

Keep employee contact history (actions)

Schedule future employee Actions

Automate the creation of Actions

Categorise Actions (by area of HR)

Assign actions to individual user

Assign actions to Line Manager

Generate notifications and reminders

View Actions in calendar


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

-

Yes

Yes

Yes

Yes

Yes



Access Profiles

 

Create and manage user accounts

Use multiple access profiles

Restrict access at field level

Restrict access at screen level

Specify read only access

Restrict access to custom screens/fields

Restrict access to reports and letters

Restrict access to file attachments

Restrict access to system features

Restrict access to data selections

Apply password policies

Auto-expiry on user accounts


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes



Screen Design

 

Modify screens (add fields)

Add look-up lists

Create new 'parent' screens

Create new 'child' screens

Link screens (to another screen)

Add automation (validation, calculations)

Provide workflow functionality

Design ESS home page (by user-group)

Design screen layout - PC

Design screen layout - mobile phone


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

People Inc. time

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes



Infrastructure

 

On premise hosting of databases

Cloud hosting for databases

Remote access via WAN or VPN

Access via web browser

Single sign-on facility


People Inc. HR

Yes

Yes

Yes

Yes

-

People Inc. time

Yes

Yes

Yes

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

  • Employee details
  • Employment
  • Organisation
  • Absence management
  • Attendance
  • Pay and benefits
  • Training and development
  • Recruitment
  • Vehicles
  • Reporting
  • Letter generation
  • Managing actions
  • Access profiles
  • Screen design
  • Infrastructure

Employee Details

Employee details

Photographs

Contact details

Attach files

Job history

Holidays and absence

Pay and benefits

Employee training

Medicals

Equipment issued

Disciplinary incidents

Emergency contacts

Accident at work


Employment

Starters (onboarding)

Right to work

HR Policy sign-off

Leavers (exit interviews)


Organisation

Multiple companies

Multiple regions

Organisation charts, more...

Company statistics

Employee directory, more...

HR calendar


Absence Management

Absence categories

Multiple absence rules

Annual allowances (hours/days)

Pro-rate allowances using FTE

Allowance adjustments

Carry over (including expiry)

Full absence history (hours/days)

Adjust for bank holidays

Submit holiday requests

Withdraw holiday request

Submit and process TOIL

Holiday sale/purchase

Maternity/Paternity/Parental leave

Sickness registration formv

Return to work form

Late arrival notification

Absence calendar (12 months)

Team absence calendar


Attendance

Flexible pay periods

Shift Patterns (roster)

Proximity and biometric clocks

Software clock (PC, mobile phone)

Review hours worked

Manual adjustments

Pay period authorisation

Overtime adjustments

Flexi-time

Pay period overview

Extract hours for payroll

Access control

Timesheets (individual)

Timesheets (team)


Pay and Benefits

Salary History

Benefit history

Pay review feature

Payroll change log

Export to payroll

Online payslips

xpense claims

Pension auto-enrolment


Training and Development

Individual training records

Training needs

Course administration

Delegate bookings

Mandatory training (by role)

Bulk bookings (bulk updates)

Training Matrix, more...

Performance appraisals

Online (questionnaire) appraisals

Qualifications

Competency management


Recruitment

Vacancies

Applicants

Applicant shortlisting

Generate employee records

Website integration


Vehicles

Company cars

Private vehicles

Driving incidents

Service history

Notifications and reminders


Reporting

Simple list reports

Grouped reports

Report calculations

Custom report filters

Cross-tab reports

Graphs and charts

Export to MS Excel

Online report library integration

Configurable data-extract tool

Auto-filter reports


Letters and e-Mail

Library of letter templates

Library of e-mail templates

Based on Word templates

Free-form letters

Send one-off e-mails

Individual, group, or select recipients

Employees, applicants, referees, etc.

Use system data fields

Use data from custom screens

Attach copies

Notifications and reminders

Mail queue management


Managing Actions

Employee contact history

Schedule Actions

Automate Actions

Categorise Actions

Assign actions to user

Assign to Line Manager

Notifications and reminders

Calendar view


Access Profiles

Create and manage user accounts

Use multiple access profiles

Restrict access at field level

Restrict access at screen level

Specify read only access

Restrict custom screen access

Restrict access to reports and letters

Restrict access to file attachments

Restrict access to system features

Restrict access to data selections

Apply password policies

Auto-expiry on user accounts


Screen Design

Modify existing screens, add fields

Add look-up lists

Create new 'parent' screens

Create new 'child' screens

Link screen to another screen

Automation (validation, calculations)

Provide workflow functionality

Design ESS home page

Design screen layout, PC

Design screen layout, mobile phone


Infrastructure

On premise hosting   Tick

Cloud hosting   Tick

Remote access via WAN or VPN   Tick

Access via web browser   Tick

Single sign-on   Tick

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