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Comprehensive, Flexible & Expandable Features

Comprehensive, Flexible & Expandable Features

Contact Us: 01908 265111

People Inc. Feature Matrix

The People Inc. system includes features designed to manage many aspects of HR. The system comprises three modules, and a range of add-on features. This page provides an overview of the functionality provided by the People Inc. range of software products.


  • Employee details More
  • Employment More
  • The organisation More
  • Absence management More
  • Attendance More
  • Letter generation More
  • Managing actions More
  • Access profiles More
  • Screen design More
  • Infrastructure More

While all People Inc. implementations include the HR module, the People Inc. time module and the Employee Self-Service module are optional. Furthermore, some of the functionality below is delivered via optional add-on features.



Employee Details

 

Record and manage employee details

Employee photographs

Record and update contact details

Attach files (scanned documents, etc.)

Record and manage full job history

Manage part-time staff and FTE

Holidays and absence - see section below

Pay and benefits - see section below

Training and development - see section below

Record details of medicals

Manage equipment issued to employees

Manage disciplinary incidents

Record and update emergency contact details

Record details of accident at work


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

Yes

Yes

Yes

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

Yes

(view only)

(view only)

(view only)

Yes

(view only)

(view only)

(view only)

(view only)

-

Yes

(view only)

 

 

 

 

 

 

 

 

 

 

 

 

 


Click to learn more about managing employee details using People Inc.


Employee Details

Managing employee records using People Inc. means that organisations can replace paper files with centralised, secure records. This includes:

  • Employee details
  • Photographs
  • Contact details
  • Attach files
  • Job history
  • Part time staff (FTE)
  • Holidays and absence
  • Pay and benefits
  • Training and development
  • Medicals
  • Equipment issued
  • Disciplinary incidents
  • Emergency contacts
  • Accident at work

Click to learn more about managing employee details using People Inc.



Employment

 

Manage starters (onboarding process)

Record right to work information

Manage employee HR Policy sign-off

Manage leavers (exit interviews)


People Inc. HR

Yes

Yes

-

Yes

People Inc. time

-

-

-

-

Self-Service (ESS)

-

(view only)

Yes

-

 

 

 

More...

 


Click to learn more about managing employment using People Inc.


Employment

HR information relating to all stages of the employment life-cycle can be recorded using People Inc. This follows each employee from recruitment to retirement.

  • Starters (onboarding)
  • Right to work
  • HR Policy sign-off
  • Leavers (exit interviews)

Click to learn more about managing employment using People Inc.



The Organisation

 

Work with multiple companies

Work within multiple regions (countries)

Generate organisation charts

Generate company statistics

Employee directory (contact info, availability)

Scheduler (HR calendar, bookings, key dates)

Publish company news


People Inc. HR

Yes

Yes

Yes

Yes

-

-

-

People Inc. time

Yes

Yes

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

-

Yes

Yes

Yes

Yes


Click to learn more about managing the organisation using People Inc.


Organisation

The People Inc. product is designed to accommodate records for multiple organisations operating within multiple regions.

Click to learn more about managing the organisation using People Inc.



Absence Management

 

User defined absence categories

Define multiple absence rules

Assign annual allowances (in hours or days)

Pro-rate absence allowances using FTE

Record adjustments against allowances

Automate carry over (and carry-over expiry)

Record full absence history (in hours or days)

Adjust bookings for employee work pattern

Automatically adjust for bank holidays

Submit holiday (absence) requests

Submit withdraw holiday requests

Submit and process TOIL (accrual requests)

Manage the sale and purchase of holiday

Manage Maternity/Paternity/Parental leave

Submit electronic sickness registration form

Submit sickness return to work form

Submit late arrival notification form

Personal absence calendar (12 months)

Team absence calendar (check availability)


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

-

Yes

-

-

-

Yes

Yes

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

-

Yes

-

-

-

Yes

Yes

Self-Service (ESS)

-

-

(view only)

-

(view only)

-

(view only)

Yes

Yes

Yes

Yes

Yes

Yes

(view only)

Yes

Yes

Yes

Yes

Yes


Click to learn more about managing absence using People Inc.


Absence Management

The People Inc. system includes features to set up absence allowances, record absence history, process absence requests, register sickness, and record return to work information.

  • Absence categories
  • Multiple absence rules
  • Annual allowances (hours/days)
  • Pro-rate allowances using FTE
  • Allowance adjustments
  • Carry over (including expiry)
  • Full absence history (hours/days)
  • Adjust for work patterns
  • Adjust for bank holidays
  • Submit holiday requests
  • Withdraw holiday request
  • Submit and process TOIL
  • Holiday sale/purchase
  • Maternity/Paternity/Parental leave
  • Sickness registration form
  • Return to work form
  • Late arrival notification
  • Absence calendar (12 months)
  • Team absence calendar

Click to learn more about managing absence using People Inc.



Attendance

 

Define Flexible pay periods

Unlimited flexible Shift Patterns (roster)

Wall mounted clocks (proximity, biometric)

Software clock (PC, mobile phone)

Review hours worked by employees

Add manual records and make adjustments

Pay period authorisation (by line manager)

Add rules to automate overtime adjustments

Record and manage flexi-time

Overview of hours worked by pay period

Extract hours for payroll processing

Integrated Access control feature

Complete on-screen timesheets (individual)

Complete team timesheets on-screen


People Inc. HR

-

-

-

-

-

-

-

-

-

-

-

-

Yes

Yes

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

Self-Service (ESS)

-

(view only)

-

Yes

(view only)

-

-

-

-

Yes

-

-

Yes

Yes

 

 

 

 

More...

 

 

 

 

 

 

 

 

 

 


Click to learn more about managing attendance using People Inc.


Attendance

People Inc. provides two different ways to manage employee attendance: the People Inc. time and attendance module and the Employee Self-Service module timesheet feature.

  • Flexible pay periods
  • Shift Patterns (roster)
  • Proximity and biometric clocks
  • Software clock (PC, mobile phone)
  • Review hours worked
  • Manual adjustments
  • Pay period authorisation
  • Overtime adjustments
  • Flexi-time
  • Pay period overview
  • Extract hours for payroll
  • Access control
  • Timesheets (individual)
  • Timesheets (team)

Click to learn more about managing attendance using People Inc.



Pay and Benefits Features

 

Record full salary history details

Manage employee benefit history

Global salary review feature

Integrated payroll change log

Payroll export for remuneration details

Online payslips feature

Submit and process expense claims

Manage pension auto-enrolment

Manage bank details


People Inc. HR

Yes

Yes

Yes

Yes

Yes

-

-

Yes

Yes

People Inc. time

-

-

-

-

Yes

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

-

-

-

Yes

Yes

Yes

Yes


Click to learn more about managing pay and benefits using People Inc.


Pay and Benefits

The People Inc, system provides a range of features to help manage information about employee salary and benefits, manage salary reviews, and collate all salary-related changes (for exported to payroll).

  • Salary History
  • Benefit history
  • Pay review feature
  • Payroll change log
  • Export to payroll
  • Online payslips
  • Expense claims
  • Pension auto-enrolment
  • Manage bank details

Click to learn more about managing pay and benefits using People Inc.



Training and Development

 

Record full employee training history

Identify and manage training needs

Training course definitions (administration)

Manage Delegate bookings

Identify mandatory training needs (by role)

Manage CPE/CPD records

Manage training using bulk bookings

Overview of training via Training Matrix

Online training evaluation forms

Schedule, manage performance appraisals

Online appraisals (questionnaire-style)

Manage employee qualifications

Competency management by roles


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Yes

-

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

(view only)

(view only)

(view only)

(view only)

(view only)

-

(view only)

Yes

Yes

Yes

(view only)

(view only)

 

 

 

 

 

 

 

More...

More...

More...

 

 

 

More...


Click to learn more about managing training and development using People Inc.


Training and Development

The People Inc. system is designed to help an organisation to schedule and monitor a range of different training and development activities.

  • Individual training records
  • Training needs
  • Course administration
  • Delegate bookings
  • Mandatory training (by role)
  • CPE/CPD records
  • Bulk bookings (bulk updates) more...
  • Training Matrix more...
  • Online training evaluation forms More...
  • Performance appraisals
  • Online (questionnaire) appraisals
  • Qualifications
  • Competency management more...

Click to learn more about managing training and development using People Inc.



Recruitment

 

Register details of company vacancies

Manage applications and applicant details

Generate letters and e-mails

Attach documents: CV, job-offer, etc.

Applicant shortlisting by line managers

Schedule interviews

Generate job offer (letters, contracts, etc.)

Generate employee records from applicants

Website integration (online applications)


People Inc. HR

Yes

Yes

Yes

Yes

-

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

(view only)

-

-

-

Yes

-

-

-

Yes

 

 

 

 

 

 

 

 

 

More...


Click to learn more about managing recruitment using People Inc.


Recruitment

Using People Inc. It is possible to look after a range of recruitment activities: register applications, move applicants through their selection process, offer jobs, and take up references.

  • Manage vacancies
  • Register applicant details
  • Letters and e-mails
  • Attached documents (CV, etc.)
  • Applicant shortlisting
  • Interview scheduling
  • Generate job offers
  • Generate employee records
  • Website integration more...

Click to learn more about managing recruitment using People Inc.



Vehicles

 

Manage details of company cars

Manage private vehicle details (work use)

Manage pool vehicles (usage, insurance, etc.)

Record details of driving incidents

Keep full service history for company vehicles

Generate notifications and reminders


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about managing vehicles using People Inc.


Vehicles

People Inc. system provides a centralised approach to managing vehicle-related information. This includes details of company cars, private vehicles and pool vehicles.

  • Manage company cars
  • Detail private vehicles
  • Manage pool vehicles<
  • Driving incidents
  • Service history
  • Notifications and reminders

Click to learn more about managing vehicles using People Inc.



Reporting

 

Generate simple list reports

Generate grouped reports

Add calculations to reports

Select reports data using custom filters

Generate cross-tab reports

Generate reports with graphs and charts

Export reports to MS Excel, MS Word, PDF

Download reports from online report library

Auto-filter reports (for department, etc.)

Configurable data-extract tool


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Yes

-


Click to learn more about generating reports using People Inc.


Reporting

Generate and distribute a variety of reports based on information recorded within the People Inc. system.

  • Simple list reports
  • Grouped reports
  • Report calculations
  • Custom report filters
  • Cross-tab reports
  • Graphs and charts
  • Export to MS Excel, MS Word, PDF
  • Online report library integration
  • Auto-filter reports
  • Configurable data-extract tool

Click to learn more about generating reports using People Inc.



Letters and e-Mail

 

Library of letter templates

Library of e-mail templates

Based on MS Word templates

Generate free-form letters

Send one-off e-mail messages

Send to individual, group, or select recipients

Send to employees, applicants, referees, etc.

Mail-merge using system data fields

Mail-merge using data from custom screens

Attach copies to employee records

Automated notifications and reminders

Mail queue management tool


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about generating letters using People Inc.


Letters and e-Mail

Generate letters or e-mail using letter library templates and send them to employees, applicants, or referees.

  • Library of letter templates
  • Library of e-mail templates
  • Based on Word templates
  • Free-form letters
  • Send one-off e-mails
  • Individual, group, or select recipients
  • Employees, applicants, referees, etc.
  • Use system data fields
  • Use data from custom screens
  • Attach copies
  • Notifications and reminders
  • Mail queue management

Click to learn more about generating letters using People Inc.



Managing Actions

 

Keep employee contact history (actions)

Schedule future employee Actions

Automate the creation of Actions

Categorise Actions (by area of HR)

Assign actions to individual user

Assign actions to Line Manager

Generate notifications and reminders

View Actions in calendar


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

People Inc. time

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

-

Yes

Yes

Yes

Yes

Yes


Click to learn more about managing actions using People Inc.


Managing Actions

Actions can be used to schedule activities, generate reminders, and create a history of employee contact.

  • Employee contact history
  • Schedule Actions
  • Automate Actions
  • Categorise Actions
  • Assign actions to user
  • Assign to Line Manager
  • Notifications and reminders
  • Calendar view

Click to learn more about managing actions using People Inc.



Access Profiles

 

Create and manage user accounts

Use multiple access profiles

Restrict access at field level

Restrict access at screen level

Specify read only access

Restrict access to custom screens/fields

Restrict access to reports and letters

Restrict access to file attachments

Restrict access to system features

Restrict access to data selections

Apply password policies

Auto-expiry on user accounts


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

People Inc. time

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about People Inc. Access Profiles.


Access Profiles

Access profiles are used to manage and control access to information within the system.

  • Create and manage user accounts
  • Use multiple access profiles
  • Restrict access at field level>
  • Restrict access at screen level
  • Specify read only access
  • Restrict custom screen access
  • Restrict access to reports and letters
  • Restrict access to file attachments
  • Restrict access to system features
  • Restrict access to data selections
  • Apply password policies
  • Auto-expiry on user accounts

Click to learn more about People Inc. Access Profiles.



Screen Design

 

Modify screens (add fields)

Add look-up lists

Create new 'parent' screens

Create new 'child' screens

Link screens (to another screen)

Add automation (validation, calculations)

Provide workflow functionality

Design ESS home page (by user-group)

Design screen layout - PC

Design screen layout - mobile phone


People Inc. HR

Yes

Yes

Yes

Yes

Yes

Yes

Yes

-

-

-

People Inc. time

-

-

-

-

-

-

-

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about People Inc. screen design.


Screen Design

Users can modify the content and layout of all People Inc. screens. It is also possible to add an unlimited number of new screens to the system.

  • Modify existing screens, add fields
  • Add look-up lists
  • Create new 'parent' screens
  • Create new 'child' screens
  • Link screen to another screen
  • Automation (validation, calculations)
  • Provide workflow functionality
  • Design ESS home page
  • Design screen layout, PC
  • Design screen layout, mobile phone

Click to learn more about People Inc. screen design.



Infrastructure

 

On premise hosting of databases

Cloud hosting for databases

Remote access via WAN or VPN

Access via web browser

Access via mobile phone

Single sign-on facility


People Inc. HR

Yes

Yes

Yes

Yes

-

-

People Inc. time

Yes

Yes

Yes

-

-

-

Self-Service (ESS)

Yes

Yes

Yes

Yes

Yes

Yes


Click to learn more about People Inc. infrastructure


Infrastructure

People Inc. provides the following infrastructure options.

  • On premise hosting
  • Cloud hosting
  • Remote access via WAN or VPN
  • Access via web browser
  • Access via mobile phone
  • Single sign-on

Click to learn more about People Inc. infrastructure

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