Leave Calculator

From our Product FAQs

People Inc. allows work patterns to be recorded against an employee’s job which is then used to automatically calculate the time lost when an absence booking is made. When an employee changes job (and work pattern) the system will reconcile absence bookings against the appropriate work pattern.
Yes, each absence record will record the number of days lost. This can either be calculated automatically from an employee’s work pattern or be manually entered. The system can calculate days lost automatically in two ways, as whole days or factored by FTE.
Yes, each absence record will record the number hours lost. This can either be calculated automatically from an employee’s work pattern or be manually entered.

The ability to account accurately for leave is an important feature of an HR system. In People Inc. it is possible to assign an employee allowance to account for different types of leave, and for each of those types of leave to be managed by user defined rules. This means that one type of leave could be accounted for in hours and another in days; the way the days are calculated could be in full days or based on an employees FTE. Rules can be configured to automatically ignore bank holidays or other user defined periods if required. Leave can also be automatically incremented based on years of service. Allowances can be awarded up front or calculated daily based on an accrual. In People Inc. Time a much higher precision of data can be captured (down to the minute if required) and other items configured over a rolling year; this means that a person’s contractual hours or accruals can be assigned on a daily basis rather than being based around a seven-day work pattern.

The calculator below provides some basic information about an absence. By completed the range of dates required, entering the organisations fill time hours per day and the employees seven-day work pattern day records will be calculated for the period of the absence. It is then possible to update the generated records to account for varying contractual hours or full-time hours on a day. This calculator does not account for bank holidays and these dates will need to be amended individually. Totals will be provided for the number of dates included in the absence the number of whole working days (ignoring FTE), the total number of working hours lost and the total number of days lost.

Leave Start Date	Leave End Date

Contractual Hours per Day

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Full Time Hours per Day

Company Full Time Hours

Full Time Hours per Week

Full Time Days per Week

Full Time Hours per Day

Additional Information

External Resources

The following links provide additional information about leave calculation. The links are to pages on websites over which we have no control. This information is provided for reference only.

Check if you're entitled to paid holidays (www.citizensadvice.org.uk) - External Link.
Checking holiday entitlement (www.acas.org.uk) - External Link.
Calculate holiday entitlement (www.gov.uk) - External Link.